Purpose The purpose of this position is to assist KPA leadership with the planning and execution of special events.
Summary The Event Planner is responsible for planning and assisting with a designated number of special events at KPA. For some events, the Event Planner leads the planning and execution of the event (e.g., New Family Dinner, Quarterly Teacher Luncheons, Fall Festival, Thanksgiving Feast, Staff Christmas Party, and Grandparents’ Day). For other events, the Event Planner assists in playing an auxiliary role for events that are primarily planned and led by other KPA Staff (e.g., Teacher training week, Back-to-School Night, and KPA Graduation). Every event will involve coordinating and carrying out plans with other KPA Staff and volunteers. Because of the unique and specific nature of each event, more information is provided in a separate document. In sum, the Event Planner’s role is to create beautiful, hospitable, and overall excellent events to serve the KPA community.
Supervision Received and Exercised The Event Planner reports directly to KPA’s Headmaster. This individual must exercise judgment that aligns with KPA’s culture, philosophy, education, beliefs, and values. The Event Planner will exercise functional supervision over parents in their service roles. Work Schedule This is a part-time position with variable hours, depending on what events are taking place. This position will be compensated at an hourly rate. As an hourly employee that works on an “as needed” basis, this position includes no benefits or PTO.
Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Job Functions
Percentage of Time Spent
Spiritual Leadership
Study the Bible, God’s only written Word
Skillfully articulate and exhibit the personal/ethical implications of a lifelong commitment to follow Jesus Christ faithfully
Measure knowledge against the standard of God’s revealed truth in Scripture
Demonstrate an overt commitment to the life of a church and its core traditions
Respect the School’s Christian mission and values
Be a positive role model for all of KPA’s stakeholders by supporting the School’s Statement of Faith
Perform duties as a minister and steward of the Christian faith
These job functions are performed concurrently with those listed below.
Professionalism
Demonstrate commitment and loyalty to KPA and the Christian education profession through speech, punctuality, dress, attitude, and detailed attention to duties
Present a consistent and reliable demeanor to KPA stakeholders
Promote and exhibit servant leadership alongside teammates in advancing KPA’s mission and vision
Accept constructive feedback to affect personal and professional growth
Grow and maintain professional competence and continuous improvement through active participation in professional development activities and/or professional organizations
Comply with all policies and procedures in the KPA Staff Handbook
These job functions are performed concurrently with those listed above.
Planning and Carrying Out Events
Plan and carry out the following events
Teacher Training Week
Back to School Night
New Family Dinner
Fall Festival
Quarterly Teacher Luncheons
Thanksgiving Feast
Staff Christmas Party
Grandparents Day
KPA Graduation
See additional document for specific directions and responsibilities of each event
90%
Office Work
Submit expense reports for expenditures related to KPA events
Stewarding budgeted resources to execute KPA events
10%
Essential Requirements
A disciple of Jesus Christ and as such, one who models a love for God through obedience to His Word; such obedience is evidenced through convictions, lifestyle, and worldview
A full and unreserved supporter of KPA’s Statement of Faith, Mission, and Vision
Essential Abilities
Exhibit consistent spiritual maturity
Exercise wisdom, diplomacy, and integrity while maintaining a high level of professionalism with all parties involved
Maintain the highest level of confidentiality in all matters relating to students, families, and fellow employees
Make decisions in emergency situations with or without the input of the Head of School
Required Skills
Strong interpersonal skills
Desires to show hospitality
Communicate clearly and effectively, both orally and in writing
Skillful in coordinating and planning events
Has an “eye” for beauty, aesthetics, professionalism in carrying out events
Able to submit expense reports accurately and promptly
Preferred Experience
Three or more years previous experience in a service or hospitality field
Some experience in planning events
Some experience with Classical Christian Collaborative education
Physical and Mental Requirements
Close visual acuity for viewing a computer monitor, preparing and analyzing data and figures, transcribing, and reading
Hearing: ability to perceive sounds at normal speaking levels with or without correction
Speaking: expressing ideas by means of the spoken word to convey instructions to students, parents, and other employees
Occasional lifting of 5 to 20 pounds
Prolonged standing; frequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting as needed for monitoring students and maintaining classroom
Maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
